The Spare Room Project

Last updated: 21.05.2023

Our contact details

Please get in touch with spareroomproject@thesyp.org.uk

or sypchair@thesyp.org.uk

and we will aim to respond to you as soon as possible.

The type of personal information we collect

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name, approximate location, and contact details)
• CV documents
• Employment details

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• To establish that the service is applicable to you
• To enable communication about potential use of the service, either by weekly email bulletin or individual emails
• To help find appropriate ‘matches’ between Guest and Host

We use the information that you have given us in order to facilitate provision of free accommodation to publishing interns

We may share this information with other participants in The Spare Room Project, to facilitate provision of free accommodation.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting spareroomproject@thesyp.org.uk

How we store your personal information

Your information is securely stored on password protected cloud-based services: Google Drive and Mailchimp.

We keep all information securely stored until and unless we are asked to delete it, in which case we do so immediately.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at the contact details above if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk